Home > San Jose jobs > San Jose administrative/office

Posted: Thursday, October 19, 2017 12:04 AM


Job Description:

We are seeking an Office Admin to join the team! You will play a vital role in the organization and by making sure everything on the back-end is in proper place. Requirements: Previous experience as Admin or similar role preferred*Familiarity with QuickBooks (entering payments, generating P&L monthly reports, credits, invoicing, processing sales receipts) preferred*Strong communication and organization skills Responsibilities: Answer incoming calls in a timely manner, routing calls to appropriate employeeMonitoring 2-way radio to communicate with field contractorsImmediately processing incoming email containing bids/proposals/agreements payment status inquiries, and other pertinent documentsEntering new jobs/bids, process invoices, and creating Purchase Orders. Process permits and schedule testing / inspections along with inputting rebate program information in appropriate website portalsCreating hard files for new jobs and distributing to appropriate managersDistributing and processing incoming/outgoing mailAssisting with job interview schedulingOrdering job material, equipment, supplies as well as office suppliesCalling vendors & contractors to ensure certificates of insurance, workers comp. certificates, and other required documents are received and file accordingly. As well as contacting new contractors and vendors to generate future business for company. Assisting with reconciling business and personal bank statements with receipts for Office ControllerCollecting contractor/employee time cards and enforcing time due for processingDistributing paychecks to employeesMaintenance and updating phone list, tool logs, and vehicle logsOccasionally run errands as needed/requestedCopy plans, RFI's, Change Orders, Certs., and other pertinent documents for required pre-job foldersMaintenance and organization of office We Offer:Great working environment Competitive pay

Company Description:

Family Owned and Operated HVAC Company that has had the privilege of servicing the Bay Area and surrounding area since 1983. Our dedication to our customers and our energy solutions allow us to go beyond the typical HVAC service offerings, providing a whole home approach to energy efficiency and season-round comfort.

We specialize in all phases of Residential and Commercial Heating & Air conditioning, Rain Gutters, and Home Performance. We work with homeowners and General Contractors throughout the Bay Area and make it a point to deliver a great job every time we serve them.

A-1 Heating and Coolings mission is to provide our clients with the highest quality of service at fair and market competitive prices. Our pledge is to ensure the longevity of our company through repeat and referral business achieved by quality services. A-1 Heating and Cooling will achieve this by maintaining high levels of professionalism, honesty, and fairness with our customers, suppliers, and professional associates

Email address:

• Location: San Jose / South Bay, San Jose, CA

• Post ID: 81833837 sanjose is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017