Home > San Jose jobs > San Jose administrative/office

Posted: Tuesday, June 6, 2017 12:01 PM

Main Job Tasks and Responsibilities
• answer phones and transfer to the appropriate staff member
• take and distribute accurate messages
• greet public and clients and direct them to the correct staff member
• coordinate messenger and courier service
• receive, sort and distribute incoming mail
• monitor incoming emails and answer or forward as required
• prepare outgoing mail for distribution
• fax, scan and copy documents
• maintain office filing and storage systems
• update and maintain databases such as mailing lists, contact lists and client information
• retrieve information when requested
• update and maintain internal staff contact lists
• co-ordinate and maintain staff administrative records
• type documents, reports and correspondence
• organize travel arrangements for staff
• co-ordinate and organize appointments and meetings
• assist with event planning and implementation
• monitor and maintain office supplies
• ensure office equipment is properly maintained and serviced
• keep office area clean and tidy
Education and Experience
• High School Diploma or equivalent
• competent computer skills including MS Office or equivalent
• internet skills including use of e-mails, group messaging and data collection
Key Competencies
• organization and planning skills
• work management and prioritizing skills
• verbal and written communication skills
• problem solving ability
• attention to detail
• accuracy
• flexibility
• reliability
• teamwork Send Resumes to: or stop by our office directly~ 25 North 14th Street Suite #600 San Jose Ca 95112 408-216-0318

• Location: DOWNTOWN SAN JOSE, San Jose / South Bay

• Post ID: 67933058 sanjose is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017