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Posted: Friday, June 30, 2017 5:15 PM


SVCF’s grants administration unit provides oversight for the community foundation’s grants, ensuring accuracy and compliance with state and federal regulations and organization policies. The team is responsible for the integrity of each transaction, verifying grantee information, entering data and preparing grant award letters all in a timely manner.

The senior grants associate reports directly to the grants administration officer and is primarily responsible for managing daily operations to ensure timely, accurate and compliant grant processing and providing exceptional customer service for colleagues and grantees.

Salary commensurate with experience.


Process donor advised, supporting organization, designated, nonprofit investment and competitive grants, including data entry conducting due diligence and verifying grant compliance for domestic grant recommendations.

Answer customer inquiries from grantees and colleagues regarding grant status and procedures, and requests for information by phone, email and in person.

Provide timely, responsive and professional customer service throughout SVCF.

Prepare grant award letters, grant agreements and other correspondence, verifying they are accurate before mailing.

Work with the grants administration team to improve processing, procedures and to solve challenging problems.

Document grant processing procedures as needed.

Assist with special projects as needed, including database updates, templates and workgroup participation.

Assist in the development of training materials for grants administration staff and partners. Lead training sessions for team members as appropriate on various aspects of grants administration regulations, policies and procedures.

Provide support for grants associates to ensure the grants unit is consistently providing timely, accurate and compliant grants administration and meeting or exceeding customer expectations.

Support the grants administration officer in the management of the grant processing workflow. Ensure deadlines are met.

Additional hours may be required as needed throughout the year; November and December are considered peak season.

Other duties as assigned.


Minimum of two years of college with an AA Degree or relevant work experience preferred.

A high degree of flexibility and ability to reprioritize as client needs change.

Aptitude to think critically and creatively.

Attention to detail and proven ability to perform tasks independently with a high degree of accuracy.

Demonstrates capacity to multitask in a fast-paced environment, stay organized and proactively manage workflow to meet deadlines.

Experience with customer service and web-based research.

Initiative, good judgment and works with humor even when under pressure.

Accepts responsibility and follows through on assignments.

Ability and willingness to work effectively with diverse groups of people and in a multicultural team environment on a variety of activities and projects.

Strong computer skills with experience in Word, Excel, Outlook and PowerPoint.

Ability to learn new systems quickly; database experience, particularly GrantedGE and Raiser’s Edge preferred.

Excellent verbal and written communication skills.

Strong sense of office protocol and discretion.

Ability and willingness to work additional hours as needed.


The work environment characteristics and the physical demands described here are representative of those an employee encounters while successfully performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work performed by the incumbent in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills.


Please apply via this link:

Submit a cover letter explaining your interest in the position and what you would bring to Silicon Valley Community Foundation. Please provide a resume and cover letter.

About Silicon Valley Community Foundation

Silicon Valley Community Foundation advances innovative philanthropic solutions to challenging problems. As the largest community foundation in the world, we engage donors and corporations from Silicon Valley, across the country and around the globe to make our region and world better for all. Our passion for helping people and organizations achieve their philanthropic dreams has created a global philanthropic enterprise committed to the belief that possibilities start here. Learn more at

Application deadline: open until filled.

Silicon Valley Community Foundation is an equal opportunity employer.

SVCF does not pursue sponsorship of work visas for foreign nationals

• Location: Mountain View, San Jose / South Bay

• Post ID: 71382628 sanjose is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017